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Documentation Officer

Date: 26-Oct-2020

Location: KW

Company: Alghanim Industries

Position Overview

  • Personnel should be able to handle all incoming shipments for various business units by following on original documents, coordinating with shipping lines, transporters, clearance team and finance/Group control team by closing the job file at the earliest. Should assist and enable by raising the standards of organizational operations and provide cost effective services.

Essential Job Roles:

  • Issuing routing orders to the suppliers within 24hrs from receipt of purchase orders from groups.
  • Update respective Alghanim business units with daily shipment status reports.
  • Co-ordinate with Alghanim business units and suppliers to secure shipping documents well in advance prior vessels arrival and have the clearance documents ready when the vessel arrives and minimize any delays.
  • Co-ordinate with the Alghanim business units and the warehouse to get the delivery schedule in time and further co-ordinate with the transport companies to deliver the shipments strictly as per the schedule and in the process reduce any demurrage payments.
  • Verify all ocean freight and forwarders charges within the stipulated time from the date of receipt of documents.
  • To keep the Internal tracking system updated at all times for providing shipment visibility to the Alghanim business units.
  • To keep the systems updated at all times with all the available information and data.
  • To maintain the present filing system with the entire original and copy documents received along with payment advises and receipts.

Skills, Knowledge & Experience Required

  • 2 plus years of experience in a relevant role.
  • Proficient in using Microsoft Office applications including Word, PowerPoint, Excel, Outlook and freight forwarding application systems.
  • Interest and experience in interacting with all levels and departments.
  • Well versed with all shipping and freight forwarding business terminologies and procedures.
  • Strong organizational skills, detail oriented, and the ability to handle multiple priorities.
  • Language - English – writing, reading and speaking is a must and primary requirement.
  • Language – Arabic – Soft knowledge on speaking, Writing and reading required.