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HR Associate - Recruitment & Onboarding

Date: 31-Dec-2021

Location: SA

Company: Alghanim Industries

JOB RESPONSIBILITIES:

 

RECRUITMENT:

 

  • Manage recruitment of vacancies on Recruitment Management System and external job boards such as Bayt, LinkedIn, Social Media, Community Website or groups and etc.
  • Time bound sourcing, screening and selection of candidates for authorised recruitment requirements;
  • Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs
  • Initiate and maintain relationships with External Recruitment Agency for Mass Recruitment
  • Manage interview schedules for both local and overseas candidates. This will include preparation and co-ordination of  interview schedules and coordination of events on the day
  • Assist in arranging and coordinating specific Recruitment Trips to overseas locations and Recruitment open day events
  • Maintain an updated recruitment tracker for each division and send weekly report with the recruitment progress

 

ON-BOARDING & ADMINISTRATION:
 

Local Recruitment Admin procedure & On-boarding Task:

 

  • Coordinate with the selected candidate about the required documents such as Iqama copy, passport w/ residency copy and work permit copy
  • Cross check w/ GS the visa transferability of selected candidate
  • Create offer approval on Talent Hub & prepare employment contracts;
  • Hand over the employment docs to the recruitment assistant for residency transfer papers request
  • Liaise with the recruitment assistant / GS on the transfer papers;
  • Coordinate with the offered candidates to collect their transfer papers & follow up with them till they return it back signed
  • Hand over the full documents pack to the recruitment assistant for GS  / payroll submission
  • Initiate on-boarding for selected candidates on Talent Hub

 

Overseas Recruitment Admin procedure & On-boarding Task:

 

  • Create offer approval on Talent Hub & prepare employment contracts;
  • Coordinate with the selected candidate about the required documents such as passport copy, educational degree copy if required, pre-medical,..etc
  • Liaise with the recruitment assistant to request their work visa 
  • Follow up with GS / recruitment assistant on work visa issuance & attestations if needed
  • Courier the Work permit to the offered candidate or agency
  • Arrange with the offered candidate or agency the travel arrangement of candidates
  • Coordinate with Facilities (for temporary accommodation), Travel Agency (for ticket), Businesses (Induction schedule, air ticket approval & daily transportation) & Transportation for airport pick-up.
  • Coordinate with the recruitment assistant upon arrival on candidate to release the salary advance & to hand over the new joiner’s full documents pack
  • Initiate on-boarding for selected candidates on Talent Hub

 

CANDIDATE SKILLS & QUALIFICATIONS:

 

  • Bachelor’s degree in human resources, business, or related field.
  • Previous experience (3yrs+) working in human resources or recruitment.
  • Knowledge of MS Office, HR Systems.
  • Excellent communication and interpersonal skills.
  • Bilingual (Arabic / English)
  • Good organizational skills.