HR Associate - Recruitment

Long Description

Job Summary

The HR Associate will work closely with the recruitment team and business stakeholders to ensure that the vacancies are filled in a timely and efficient manner. The jobholder will be required to source, interview and hire candidates for Alghanim Engineering.

Job Responsibilities

RECRUITMENT:

•    Manage recruitment of vacancies on Recruitment Management System (currently SAP E-Recruit) and external job boards such as Bayt, LinkedIn, Social Media, Community Website or groups and etc.
•    Time bound sourcing, screening and selection of candidates for authorised recruitment requirements;
•    Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs
•    Initiate and maintain relationships with External Recruitment Agency for Mass Recruitment
•    Manage interview schedules for both local and overseas candidates. This will include preparation and co-ordination of  interview schedules and coordination of events on the day 
•    Assist in arranging and coordinating specific Recruitment Trips to overseas locations and Recruitment open day events 
•    Maintain an updated recruitment tracker for each division and send weekly report with the recruitment progress
  

ON-BOARDING & ADMINISTRATION:

Local Recruitment Admin procedure & On-boarding Task:

•    Coordinate with the selected candidate about the required documents such as civil ID copy, passport w/ residency copy and work permit copy
•    Cross check w/ ES the visa transferability of selected candidate
•    Create offer approval on Talent Hub & prepare employment contracts;
•    Hand over the employment docs to the recruitment assistant for residency transfer papers request
•    Liaise with the recruitment assistant / ES on the transfer papers;
•    Coordinate with the offered candidates to collect their transfer papers & follow up with them till they return it back signed
•    Hand over the full documents pack to the recruitment assistant for ES  / payroll submission
•    Initiate on-boarding for selected candidates on Talent Hub

Overseas Recruitment Admin procedure & On-boarding Task:

•    Create offer approval on Talent Hub & prepare employment contracts;
•    Coordinate with the selected candidate about the required documents such as passport copy, educational degree copy if required, pre-medical,..etc
•    Liaise with the recruitment assistant to request their work visa (NOC)
•    Follow up with ES / recruitment assistant on NOC issuance & attestations if needed
•    Courier the NOC to the offered candidate or agency
•    Arrange with the offered candidate or agency the travel arrangement of candidates
•    Coordinate with Facilities (for temporary accommodation), ATA (for ticket), Businesses (Induction schedule, air ticket approval & daily transportation) & Transportation for airport pick-up.
•    Coordinate with the recruitment assistant upon arrival on candidate to release the salary advance & to hand over the new joiner’s full documents pack
•    Initiate on-boarding for selected candidates on Talent Hub
 

Candidate Requirements

Education:
•    University degree

Experience:
•    5+ years in recruitment function

Technical/Functional (Knowledge / Skills):
•    Excellent Microsoft application computer skills;
•    Mass / Bulk hiring experience is a must
•    Good track record of delivering to deadlines is essential;
•    Ability to use latest Sourcing Techniques like LinkedIn, Bayt & other job boards & Social Networking Tools

Behavioral:
•    Have a passion in recruiting
•    Self-motivated and hardworking;
•    Ability to work under pressure and prioritize carefully;
•    Sense of urgency to understand and deliver to the needs of the business.
 

Education