HR Associate

Job Summary

The HR Associate will work closely with the recruitment team and business stakeholders to ensure that the vacancies are filled in a timely and efficient manner. The jobholder will be required to source, interview, and hire candidates in the Automotive group.

Job Responsibilities

RECRUITMENT:

• Manage recruitment of vacancies on Recruitment Management System (currently SAP E-Recruit) and external job boards such as Bayt, LinkedIn, Social Media, Community Website or groups and etc.
• Time bound sourcing, screening and selection of candidates for authorized recruitment requirements.
• Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs.
• Initiate and maintain relationships with External Recruitment Agency for Mass Recruitment.
• Manage interview schedules for both local and overseas candidates. This will include preparation and co-ordination of interview schedules and coordination of events on the day.
• Assist in arranging and coordinating specific Recruitment Trips to overseas locations and Recruitment open day events.
• Maintain an updated recruitment tracker for each division and send weekly report with the recruitment progress.

ON-BOARDING & ADMINISTRATION:

Local Recruitment Admin procedure & On-boarding Task:

• Coordinate with the selected candidate about the required documents such as civil ID copy, passport w/residency copy and work permit copy.
• Cross check w/ ES the visa transferability of selected candidate.
• Create offer approval on Talent Hub & prepare employment contracts.
• Hand over the employment docs to the recruitment assistant for residency transfer papers request.
• Liaise with the recruitment assistant / ES on the transfer papers.
• Coordinate with the offered candidates to collect their transfer papers & follow up with them till they return it back signed.
• Hand over the full documents pack to the recruitment assistant for ES / payroll submission.
• Initiate on-boarding for selected candidates on Talent Hub.

Overseas Recruitment Admin procedure & On-boarding Task:

• Create offer approval on Talent Hub & prepare employment contracts.
• Coordinate with the selected candidate about the required documents such as passport copy, educational degree copy if required, and pre-medical etc.
• Liaise with the recruitment assistant to request their work visa (NOC).
• Follow up with ES / recruitment assistant on NOC issuance & attestations if needed.
• Courier the NOC to the offered candidate or agency.
• Arrange with the offered candidate or agency the travel arrangement of candidates.
• Coordinate with Facilities (for temporary accommodation), ATA (for ticket), Businesses (Induction schedule, air ticket approval & daily transportation) & Transportation for airport pick-up.
• Coordinate with the recruitment assistant upon arrival on candidate to release the salary advance & to handover the new joiner’s full documents pack.

Candidate Requirements

Education:

• University degree

Experience:

• 4 – 6 years in recruitment function

Technical/Functional (Knowledge / Skills):

• Excellent Microsoft application computer skills.

• Mass / Bulk hiring experience is a must.

• Good track record of delivering to deadlines is essential.

• Ability to use latest Sourcing Techniques like LinkedIn, Bayt & other job boards & Social Networking Tools.

Behavioral:

• Have a passion in recruiting.

• Self-motivated and hardworking.

• Ability to work under pressure and prioritize carefully.

• Sense of urgency to understand and deliver to the needs of the business.