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HR Associate - Recruitment & Onboarding (Bulk Recruitment experience required)

Date: 29-Sep-2021

Location: KW

Company: Alghanim Industries

JOB SUMMARY:

The HR Associate will work closely with the recruitment team and business stakeholders to ensure that the vacancies are filled in a timely and efficient manner. The jobholder will be required to source, interview and hire candidates in Retail & Distribution divisions.

 

JOB RESPONSIBILITIES:

 

RECRUITMENT:

 

  • Manage recruitment of vacancies on Recruitment Management System (currently SAP E-Recruit) and external job boards such as Bayt, LinkedIn, Social Media, Community Website or groups and etc.
  • Time bound sourcing, screening and selection of candidates for authorised recruitment requirements
  • Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs
  • Initiate and maintain relationships with External Recruitment Agency for Mass Recruitment
  • Manage interview schedules for both local and overseas candidates. This will include preparation and co-ordination of interview schedules and coordination of events on the day
  • Assist in arranging and coordinating specific Recruitment Trips to overseas locations and Recruitment open day events
  • Maintain an updated recruitment tracker for each division and send weekly report with the recruitment progress

 

ON-BOARDING & ADMINISTRATION:
 

Local Recruitment Admin procedure & On-boarding Task:

 

  • Coordinate with the selected candidate about the required documents such as civil ID copy, passport w/ residency copy and work permit copy
  • Cross check w/ ES the visa transferability of selected candidate
  • Create offer approval on Talent Hub & prepare employment contracts
  • Hand over the employment docs to the recruitment assistant for residency transfer papers request
  • Liaise with the recruitment assistant / ES on the transfer papers
  • Coordinate with the offered candidates to collect their transfer papers & follow up with them till they return it back signed
  • Hand over the full documents pack to the recruitment assistant for ES / payroll submission
  • Initiate on-boarding for selected candidates on Talent Hub

 

Overseas Recruitment Admin procedure & On-boarding Task:

 

  • Create offer approval on Talent Hub & prepare employment contracts
  • Coordinate with the selected candidate about the required documents such as passport copy, educational degree copy if required, pre-medical, etc
  • Liaise with the recruitment assistant to request their work visa (NOC)
  • Follow up with ES / recruitment assistant on NOC issuance & attestations if needed
  • Courier the NOC to the offered candidate or agency
  • Arrange with the offered candidate or agency the travel arrangement of candidates
  • Coordinate with Facilities (for temporary accommodation), ATA (for ticket), Businesses (Induction schedule, air ticket approval & daily transportation) & Transportation for airport pick-up.
  • Coordinate with the recruitment assistant upon arrival on candidate to release the salary advance & to hand over the new joiner’s full documents pack
  • Initiate on-boarding for selected candidates on Talent Hub

 

CANDIDATE SKILLS & QUALIFICATIONS:

 

  • Must have a university degree in HR or a relevant field
  • 4-6 years of recruitment experience
  • Excellent Microsoft application computer skills
  • Mass / Bulk hiring experience is a must
  • Good track record of delivering to deadlines is essential
  • Ability to use latest Sourcing Techniques like LinkedIn, Bayt & other job boards & Social Networking Tools
  • Have a passion in recruiting
  • Self-motivated and hardworking
  • Ability to work under pressure and prioritize carefully
  • Sense of urgency to understand and deliver to the needs of the business.