Shipping Coordinator

JOB SUMMARY:

Personnel should be able to handle all incoming shipments for various business units by following on original documents, coordinating with shipping lines, transporters, clearance team and finance/Group control team by closing the job file at the earliest. Should assist and enable by raising the standards of organizational operations.

JOB RESPONSIBILITIES:

• Co-ordinate with Alghanim business units and Overseas suppliers to secure shipping documents well in advance prior vessels arrival.
• Prepare clearance documents prior to arrival for faster delivery of shipment to warehouse.
• Co-ordinate with the Alghanim business units and the warehouse to get the delivery schedule in time and further co-ordinate with the transport companies to deliver the shipments strictly as per the schedule and in the process reduce any demurrage payments.
• Verify all sea, land and ocean freight and forwarders charges within the stipulated time from the date of receipt of documents.
• Update shipment milestones daily on SCM ERP for tracking shipment status on real time basis, providing shipment visibility to the Alghanim business units through our website.
• To maintain physical filing & eFiling system with the entire original documents received along with Invoices, Cash Receipts and Delivery notes.

CANDIDATE REQUIREMENTS:

• Preferably for Kuwaiti National
• 1-2 plus years of experience in a relevant role
• Proficient in using Microsoft Office applications including Word, PowerPoint, Excel, Microsoft Outlook and freight forwarding application systems
• Interest and experience in interacting with all levels and departments
• Shipping and freight forwarding business terminologies and procedures
• Strong organizational skills, detail oriented, and the ability to handle multiple priorities.
• Language - English/Arabic - writing, reading and speaking is a must and primary requirement

EDUCATION:

• Diploma