Sr. Administrative Officer

Long Description

Job Summary

The Sr. Administration Officer is responsible for providing is responsible for providing first line support ensuring that the Management Team is able to operate as effectively as possible along with regular secretarial duties . Applying discretion, confidentiality and pro-activity to all tasks.

Job Responsibilities

• Providing support as defined to Management and team including word processing,  secretarial and administrative support to the team
• Receive, direct and relay telephone messages on a daily basis.
• Maintain the general filing system and file all correspondences in its respective segregated files
• Providing Managing Calendar/schedule/coordinating meetings and writing and communicating minutes of meetings, business memos and circulations.
• Facilitate Administration in HR, GS related, Facilities and other related activities such as raising RAF’s, following up on visas and residency of staff, raising Maintenance work order requests.
• Ensure track record of follow up activities falling under HR and GS are logged and updated at all times and if any issues are raised, to bring it to the attention of Manager Administration for resolution. .
• Undertake timely renewal of all relevant licenses 
• Regularly order stationery and refreshment stock and arrange distribute to locations as well as maintain adequate inventory of office supplies, such as printer cartridges.  
• Manage complex and ever changing travel arrangements and diaries
• Facilitate staff in their personnel documentation such as visiting cards, passport withdrawals, salary certificates.  
• Handle the administrative tasks as required.

Candidate Requirements

• Solid interpersonal skills with the ability to work independently and within a team environment
• Problem solving Skill
• Should be honest and trustworthy, flexible, demonstrate sound work ethics.
• Analytical and computer literate
• Graduate or equivalent in a business related discipline
• Excellent computer skills in Excel, Access and Microsoft Office. SAP would be an advantage.
• Excellent attention to detail, diligent
• Reliable and hard working
   

Education