Sr. Administrative Officer

Long Description

Job Summary

The Sr. Administration Officer is responsible for providing first line support ensuring that the Management Team is able to operate as effectively as possible along with regular secretarial duties . Applying discretion, confidentiality and pro-activity to all tasks.

Job Responsibilities

• Manage calendars, schedule meetings, prepare agendas, and draft minutes of meeting.
• Schedule, prepare, and organize meetings, including arranging venues, materials, and refreshments when required.
• Draft, format, and distribute official letters, emails, and memos in a clear and professional manner.
• Maintain filing systems (physical and digital), update records, and ensure confidentiality of sensitive information.
• Prepare and maintain reports and presentations as per management requirements.
• Attend management meetings and document minutes of meetings or action plans, when applicable.
• Liaise with internal departments, vendors, and external stakeholders to support facilities projects.
• Track and monitor tasks and requests from team members, ensuring timely completion and escalation when necessary.
• Organize travel and hotel reservations for business trips as well as visa processing.

Candidate Requirements

• Bachelor’s degree in Business Administration/Management or any related fields.
• Minimum 5 years in administrative or secretarial roles in Engineering companies or similar organizations.
• Strong organizational and multitasking abilities.
• Strong interpersonal skills
• Excellent written and verbal communication skills.
• Proficiency in English Language both written and verbal, proficiency in Arabic Language is a plus.
• Ability to handle confidential information with discretion.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Digital proficiency and ability to learn and use different applications.

Education