Share this Job
Sr. HR Officer - Recruitment
Date: 04-Aug-2022
Location: KW
Company: Alghanim Industries
JOB SUMMARY:
The Sr. HR Officer will work closely with the recruitment team and business stakeholders to ensure that the vacancies are filled in a timely and efficient manner. The job holder will be required to source, interview and hire candidates in Retail & Distribution divisions.
JOB RESPONSIBILITIES:
Recruitment:
- Manage recruitment of vacancies on Talent Hub and external job boards such as Bayt, LinkedIn, Social Media, Community Website or groups and etc.
- Time bound sourcing, screening and selection of candidates for authorised recruitment requirements;
- Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs
- Initiate and maintain relationships with External Recruitment Agency for Mass Recruitment
- Manage interview schedules for both local and overseas candidates. This will include preparation and co-ordination of interview schedules and coordination of events on the day
- Assist in arranging and coordinating specific Recruitment Trips to overseas locations and Recruitment open day events
- Maintain an updated recruitment tracker for each division and send weekly report with the recruitment progress
On-boarding & Administration:
Local Recruitment Admin procedure & On-boarding Task:
- Coordinate with the selected candidate about the required documents such as civil ID copy, passport w/ residency copy and work permit copy
- Cross check w/ ES the visa transferability of selected candidate
- Create offer approval on Talent Hub & prepare employment contracts;
- Hand over the employment docs to the recruitment assistant for residency transfer papers request
- Liaise with the recruitment assistant / ES on the transfer papers;
- Coordinate with the offered candidates to collect their transfer papers & follow up with them till they return it back signed
- Hand over the full documents pack to the recruitment assistant for ES / payroll submission
Overseas Recruitment Admin procedure & On-boarding Task:
- Create offer approval on Talent Hub & prepare employment contracts;
- Coordinate with the selected candidate about the required documents such as passport copy, educational degree copy if required, pre-medical, etc
- Liaise with the recruitment assistant to request their work visa (NOC)
- Follow up with ES / recruitment assistant on NOC issuance & attestations if needed
- Courier the NOC to the offered candidate or agency
- Arrange with the offered candidate or agency the travel arrangement of candidates
- Coordinate with Facilities (for temporary accommodation), ATA (for ticket), Businesses (Induction schedule, air ticket approval & daily transportation) & Transportation for airport pick-up.
- Coordinate with the recruitment assistant upon arrival on candidate to release the salary advance & to hand over the new joiner’s full documents pack
- Initiate on-boarding for selected candidates on Talent Hub
CANDIDATE SKILLS AND QUALIFICATIONS:
- Must have a university degree in HR or a relevant field
- 3 – 5 years’ experience in recruitment function
- Excellent Microsoft application computer skills;
- Mass / Bulk hiring experience is a must
- Good track record of delivering to deadlines is essential;
- Ability to use latest Sourcing Techniques like LinkedIn, Bayt & other job boards & Social Networking Tools
- Have a passion in recruiting
- Self-motivated and hardworking;
- Ability to work under pressure and prioritize carefully;
- Sense of urgency to understand and deliver to the needs of the business.